Inventory & Warehousing
Know what you have, where it is, and what needs reordering — before the shelf goes empty.
Your whole business.Finally in one place.
The till, the stockroom, the workshop, the books — PRISM runs them all as one system. So the numbers always agree, and you always know exactly where you stand.
- Start smallswitch on only what you need
- Grows with youfrom one till to fifty branches
- Yours to runon our recommendation or your own servers
- Your brandyour logo on every screen, email, and receipt
What is PRISM
PRISM[priz-uhm]/ˈprɪz.əm/noun
Platform for Resource, Inventory & Sales Management.Here’s how most businesses actually run: sales in one app, stock on a spreadsheet, the books with the accountant, and a WhatsApp thread holding it all together. Every week, someone spends hours making the numbers match — and every week, they almost do.
PRISM ends the matching. When you sell something, the stock count updates, the money is recorded, and the customer’s history remembers — all in the same moment, because it’s all the same system. Nothing to reconcile, because nothing ever disagreed.
It’s built to be light enough for a single shop and strong enough for a multi-branch operation with a factory floor — and to be the last system you’ll need to switch to, because it grows by adding modules, not by starting over.
0modules — use one, or run them all
0+automated checks before any update reaches you
0reports built in, plus a builder for your own
0accounting packages in sync: Xero · QuickBooks · Sage
Modules
Built in pieces, so you only
buy the pieces you need.
Every PRISM module works on its own and gets better with each one you add — because they all share the same customer list, the same stock count, the same books. Start with what hurts most. Add the rest when you’re ready.
Point of Sale
Fast checkout that never charges a customer twice — even when the card machine has a bad day.
Manufacturing
Turn raw materials into finished products with every gram accounted for along the way.
Accounting & Finance
The books keep themselves — and sync with Xero, QuickBooks, or Sage.
Purchasing
Order stock, receive it, and know which suppliers deliver on time — and which ones cost you.
CRM & Loyalty
Every customer’s history in one place, and loyalty points that earn themselves at the till.
Automotive Service
Run a real workshop: every vehicle, every job, every warranty claim — tracked from intake to handover.
Fleet Maintenance
Keep your vehicles on the road earning, and know exactly what every day of downtime costs you.
Quality & Compliance
When the auditor comes, hand them a folder instead of a panic. Inspections and certificates, all on record.
Fixed Assets
Every machine, vehicle, and computer you own — what it’s worth today, and what it sold for when it went.
E-commerce Sync
Your online store and your stockroom finally agree. Shopify and WooCommerce, kept in step automatically.
Expenses & Budgets
Spending asks permission first. Budgets are enforced before the money leaves, not discovered after.
Who It's For
The same system at every size.
Because you won’t stay this size.
Start with the till and the stockroom.
One register, one storeroom, one owner doing everything. PRISM starts as your point of sale and stock count on hosting that costs a few dollars a month — and quietly keeps proper books in the background while you work. When you’re ready for more, it’s already there.
Add branches without adding chaos.
Two locations become five. Suddenly you’re the person driving between branches with a USB stick of spreadsheets. PRISM gives every branch its own system that keeps working when the internet doesn’t, and head office one screen where all of it adds up.
Run the whole operation inside your own walls.
Manufacturing, fleet, quality control, fixed assets, approval chains on every purchase — with the entire platform on your own servers, under your own security policies, in your own jurisdiction. Every action logged permanently. Your auditors and your IT department both sign off.
Accounting-First
The books keep themselves.
Every time you sell, buy, or pay, PRISM writes it down — properly, the way an accountant would, in the same moment it happens. Month-end stops being a week of detective work and becomes a report you print. Your accountant will ask what changed.
- Double-entry, always balanced
- Syncs with Xero · QuickBooks · Sage
- Exact decimal money — never floats
Multi-Branch
Bad internet doesn’t stop the business.
Each branch runs on its own server and keeps trading when the connection to head office drops. Sales queue up locally and flow in the moment the line returns. If two branches ever genuinely conflict, a person decides — never a guess.
- Branches keep working offline
- Automatic catch-up sync
- Conflicts reviewed, never guessed
Reporting
Answers without asking anyone.
Which branch made money this month? What’s the stock actually worth? Who owes you and how long have they owed it? Eleven reports answer the standard questions, a builder handles your unusual ones, and any of them can land in the right inbox every Monday morning, automatically.
- Live KPI dashboard
- Custom report builder
- Scheduled email delivery
Open Platform
Plays well with what you already use.
PRISM connects to Xero, QuickBooks, Sage, Shopify, and WooCommerce out of the box — and comes with a fully documented interface your IT people or integrator can build on. No rip-and-replace. It joins your business; it doesn’t take it hostage.
- Documented REST API
- Scoped, rotatable API keys
- Signed webhooks with delivery logs
Deploy Anywhere
It runs where you
say it runs.
Most software this capable lives in someone else’s cloud, on someone else’s terms. PRISM installs on the cheap hosting you may already pay for — or on servers you own, inside your own walls. Your business, your data, your call.
Shared hostingVPS & bare metalDockerOn-premise
Security
Built so the numbers
can’t lie to you.
Every change in PRISM leaves a permanent record that can’t be quietly edited — not by staff, not by us. Sensitive data is locked down individually, and no customer of ours can ever see another’s data. Not “we promise” — it’s how the thing is built.
Nothing can be quietly changed
Every price edit, stock adjustment, and payment leaves a permanent, tamper-proof record. If anyone rewrites history, it shows.
Nobody sees what isn’t theirs
Your data is walled off from every other company using PRISM — and inside your company, staff see only what their role allows.
A payment can’t happen twice
A flaky connection at checkout can never double-charge a customer. Retried is not repeated — ever.
Customer Communication
Your customers hear from you, automatically.
“Your car is ready.” “Your order has shipped.” “Your invoice is due.” PRISM sends the messages your business is currently forgetting to send — by email, SMS, or WhatsApp, with your logo on every one. You choose exactly which events send and which stay quiet.
- Email — branded with your logo, end to end
- SMS — powered by Africa’s Talking
- WhatsApp — approved templates via Meta Cloud API, Twilio, or your own gateway
See it run your kind of business.
Tell us what you sell, fix, make, or move — and we’ll walk you through PRISM doing exactly that. No slideware, no pressure, usually within a day.